Accounts Payable

Connects to Microsoft Great Plains and Acumatica

Connects to Microsoft Great Plains and Acumatica

Two and Three-way Invoice Matching

Two and Three-way Invoice Matching

Interface to ABBYY Flexi-Capture System

Interface to ABBYY Flexi-Capture System

Auto-Generation of PO's

Auto-Generation of PO's

ERP Integration and Data Management

Seamless ERP Integration

Integrating with ERP systems like Microsoft Great Plains and Acumatica allows real-time data synchronization. This means that financial records, inventory levels, customer data, and other operational details are always up-to-date across all platforms. This integration eliminates the need for manual data entry, reducing the risk of errors and ensuring that decision-makers have access to accurate information.

ERP System Synchronization

When transactions are automatically recorded in the ERP system, it ensures that financial and operational data across the organization are aligned. This coherence is crucial for accurate reporting, budgeting, and strategic planning.

Master Data Interface via Web Services

Compatibility with various ERP systems via web services allows for flexibility in integrating different software tools. This compatibility is key to ensuring that businesses can leverage the best tools available without being limited by system incompatibilities.

Unified ERP System Interface

A unified interface for different ERP systems reduces the complexity of managing multiple platforms. This simplification is important for enhancing operational efficiency and reducing the likelihood of errors due to system fragmentation.

Invoice and Transaction Processing

Advanced Invoice Matching

Two and three-way invoice matching cross-references purchase orders, receipts, and invoices. This process is crucial for ensuring that a business only pays for goods or services actually received, preventing overpayment and fraud. It also plays a role in managing cash flow and maintaining good vendor relationships by ensuring timely and accurate payments.

Purchase Order Automation

Automating PO creation speeds up the procurement process, reduces human error, and helps maintain an audit trail. This efficiency is crucial in managing supply chains and inventory, ensuring that the business can respond quickly to market demands or changes in production needs.

Efficient Batch Processing

Handling transactions in batches is a method that allows for the processing of large volumes of data simultaneously, rather than one at a time. This is particularly important for businesses with high transaction volumes, as it significantly reduces processing time and improves overall efficiency.

Adaptable Voucher Generation

The ability to generate vouchers based on different criteria allows for a tailored approach to financial management. This adaptability is crucial in meeting specific business or regulatory requirements, which can vary greatly across industries and geographies.

Thresholds-Dependent Approvals

Configurable approval processes based on specific thresholds allow for a more controlled and secure transaction processing environment. This setup is vital in managing risk, as it ensures that large or unusual transactions receive the necessary level of scrutiny and approval.

Dual or Multiple Approvals Configuration

The capability for dual or multiple approvals in transaction processing adds an extra layer of security and oversight. This feature is critical in preventing fraud and errors, as it requires that more than one person authorizes significant transactions.

Non-DeIetable Transaction Records

Securing transaction records to be non-deletable is vital for preserving the integrity of financial and operational data. This permanence is crucial for audit purposes and for maintaining a reliable historical record of business activities.

Document Management and Archiving

ABBYY Flexi-Capture Interface

This interface digitizes and organizes paper-based documents, converting them into actionable digital data. In a world where data is a critical asset, being able to quickly process and analyze information from various sources is key to making informed business decisions.

Automated Document Archiving

This feature automatically archives critical documents such as invoices and purchase orders. This automatic archiving is vital for ensuring that important documents are stored safely and can be retrieved easily, which is crucial for audit trails and historical data analysis.

Document Cross-Linking

Cross-linking documents for retrieval from both M-Files and the ERP's user interface enhances the ease of accessing information. This connectivity is important for ensuring that relevant documents can be quickly and easily found, regardless of where they are initially stored, thereby improving workflow efficiency.

Version History Maintenance

Maintaining a version history of every document is crucial for tracking changes over time. This feature is important for ensuring data integrity and for providing a clear history of document revisions, which can be critical in resolving disputes or understanding the evolution of a document.

Regulatory Compliant Archiving

Compliance with regulatory standards, like FDA 21 CFR Part 11, is vital for businesses in regulated sectors. It ensures that they meet legal requirements, avoid potential fines, and maintain their reputation in the market.

Operational Efficiency and Flexibility

Scalable Deployment

Scalability ensures that as a business grows, its systems can grow with it without requiring complete overhauls. This feature is key to supporting business expansion and adapting to increased operational demands without sacrificing performance or reliability.

High-Performance Architecture

A system designed for high transaction volumes ensures that it can handle peak operational periods without performance degradation. This reliability is crucial for maintaining continuous business operations and customer satisfaction.

Operational Flexibility

The ability to operate in both batch and real-time modes provides flexibility to match different business workflows and demands. This flexibility is important for optimizing processing times and for adapting to varying operational scales and complexities.

Complete Operational Traceability

Traceability of every operation within the system provides a detailed audit trail, which is critical for accountability and transparency. This feature is particularly important in environments where compliance with regulatory standards and internal audits are a priority

Security and Compliance

Enterprise-Level Security

With the increasing prevalence of cyber threats, robust security measures protect sensitive business and customer data. This protection is not only crucial for safeguarding against breaches but also for maintaining customer trust and meeting regulatory compliance standards.

Regulatory Compliant Archiving

Compliance with regulatory standards, like FDA 21 CFR Part 11, is vital for businesses in regulated sectors. It ensures that they meet legal requirements, avoid potential fines, and maintain their reputation in the market.

Distributed Workflow Management

Support for multi-location and multi-company operations allows businesses to manage decentralized entities under a single, unified system. This centralized control is crucial for maintaining consistency in processes and policies across different branches or subsidiaries.

About Us

We specialize in document management-driven process automation, emphasizing Cloud Architectures - responding to many of our client needs who expect dedicated Cloud Networks.

©2024 Baystream Corporation, All Rights Reserved

About Us

We specialize in document management-driven process automation, emphasizing Cloud Architectures - responding to many of our client needs who expect dedicated Cloud Networks.

©2024 Baystream Corporation, All Rights Reserved