Transform Your Document Management

Experience the Future of Efficient, Secure, and Intelligent Document Management. Unleash the power of smart document handling with M-Files.

M-Files document managment logo

Transform Document Management

Experience the Future of Efficient, Secure, and Intelligent Document Management. Unleash the power of smart document handling with M-Files.

M-Files Document Management Logo

Transform Document Management

Experience the Future of Efficient, Secure, and Intelligent Document Management. Unleash the power of smart document handling with M-Files.

M-Files Document Management Logo

Work in Online Or Offline Modes

Documents can be controlled from desktops, laptops or mobile devices  in online or offline modes.

Desktop, Cloud, Or Hybrid

M-Files is deployable on a local network or a secure private or public cloud based on Microsoft Azure, AWS, or Oracle Cloud.

Servers are Secure and Transparent

Servers are constantly secured, with real-time access to SLA performance and availability monitoring.

Key Features of M-Files

Modern Document Management

Document Search

Version Control

Automated Workflows

Document Templates

Teams Integration

M-Files Ment

Document Search

Read More

Enhanced by its Smart Search technology, M-Files offers a superior document management experience, delivering fast and accurate access to essential documents.

Document Search

Version Control

Automated Workflows

Document Templates

Teams Integration

M-Files Ment

Document Search

Read More

Enhanced by its Smart Search technology, M-Files offers a superior document management experience, delivering fast and accurate access to essential documents.

Document Search

Version Control

Automated Workflows

Document Templates

Teams Integration

M-Files Ment

Document Search

Read More

Leveraging advanced indexing, M-Files offers swift and adaptable search capabilities, merging full-text and metadata-driven searches while spanning multiple repositories.

Document Search

Version Control

Automated Workflows

Document Templates

Teams Integration

M-Files Ment

Document Search

Read More

Leveraging advanced indexing, M-Files offers swift and adaptable search capabilities, merging full-text and metadata-driven searches while spanning multiple repositories.

Access Management

Version Control

Workflow and OCR

Mobile and Offline Access

File Sharing And Workgroups

Fast Search

Control Access

With M-Files, you can control access permissions for entire classes of documents, individual documents, or even different versions of the same document. Admins can set access permissions using roles, Access Control Lists, or simple User Groups. Access Control can also be regulated as a Workflow state or Metadata values function. M-Files ensures that information is available to the people who need it and inaccessible and invisible to those who do not or are not authorized to access it.

Faceted Permissions

M-Files also supports the concept of “faceted permissions.” In other words, multiple metadata properties together can define the effective permissions of a document or data object. For instance, in the project-based scenario above, if permissions are based on project group members, it’s possible to make certain document types, such as an agreement or contract, visible only to project managers of the related project. Further, permissions can be version-specific; different versions of a document can be displayed to different audiences based on its metadata, such as workflow state. Draft documents, or earlier versions, are typically available to a smaller audience before publishing to a larger group or the general public.

Compliance and Privacy

In regulated and quality-intensive industries where audits by customers, vendors, and regulating bodies are the norm, in addition to consistently establishing and enforcing access control policies, M-Files enables businesses to quickly prove they are following required procedures and comply with regulations and industry standards.

USE CASE: Project Management

A project-based scenario could use project objects that have project team members defined with metadata. Admins can then set permissions of documents and other objects by tagging them with the project to which they are associated such that they are visible only to members of the project team. This approach simplifies onboarding new team members and makes it easy to allow external users such as partners and customers to securely access project-related documentation and participate in related processes and workflows.

USE CASE: Human Resources

For example, employment agreements can be tagged to selected employees, making the agreement visible to that user, their supervisor, and the HR department, but no one else. In the case of a management or organization change, change the supervisor property of the employee, and all related documents become visible to the new supervisor.

Access Management

Version Control

Workflow and OCR

Mobile and Offline Access

File Sharing And Workgroups

Fast Search

Control Access

With M-Files, you can control access permissions for entire classes of documents, individual documents, or even different versions of the same document. Admins can set access permissions using roles, Access Control Lists, or simple User Groups. Access Control can also be regulated as a Workflow state or Metadata values function. M-Files ensures that information is available to the people who need it and inaccessible and invisible to those who do not or are not authorized to access it.

Faceted Permissions

M-Files also supports the concept of “faceted permissions.” In other words, multiple metadata properties together can define the effective permissions of a document or data object. For instance, in the project-based scenario above, if permissions are based on project group members, it’s possible to make certain document types, such as an agreement or contract, visible only to project managers of the related project. Further, permissions can be version-specific; different versions of a document can be displayed to different audiences based on its metadata, such as workflow state. Draft documents, or earlier versions, are typically available to a smaller audience before publishing to a larger group or the general public.

Compliance and Privacy

In regulated and quality-intensive industries where audits by customers, vendors, and regulating bodies are the norm, in addition to consistently establishing and enforcing access control policies, M-Files enables businesses to quickly prove they are following required procedures and comply with regulations and industry standards.

USE CASE: Project Management

A project-based scenario could use project objects that have project team members defined with metadata. Admins can then set permissions of documents and other objects by tagging them with the project to which they are associated such that they are visible only to members of the project team. This approach simplifies onboarding new team members and makes it easy to allow external users such as partners and customers to securely access project-related documentation and participate in related processes and workflows.

USE CASE: Human Resources

For example, employment agreements can be tagged to selected employees, making the agreement visible to that user, their supervisor, and the HR department, but no one else. In the case of a management or organization change, change the supervisor property of the employee, and all related documents become visible to the new supervisor.

Applications for Regulated Industries

M-Files has proven itself as a flexible platform that supports a wide range of quality, compliance, and security requirements. We have built a complete cybersecurity platform using M-Files, enabling us to help companies in a wide range of industries meet their regulatory needs.

Industry-Leading Security

Our Cybersecurity stack keeps your data safe while not limiting your access to your network or data - while still providing security and monitoring. Encryption at Rest, MFA, continuous server hardening, patch management, Vulnerability monitoring, ATT&CK Threat feeds, File Protection, and Incidence Management are but a few of the standard capabilities that protect your data and your networks.

Image of Man working at his desk writing lines of code
Image of Man working at his desk writing lines of code
Image of Man working at his desk writing lines of code

Are you ready to see M-Files in Action?

Struggling with document chaos? Experience the simplicity of M-Files document management in our live demo

About Us

We specialize in document management-driven process automation, emphasizing Cloud Architectures - responding to many of our client needs who expect dedicated Cloud Networks.

©2024 Baystream Corporation, All Rights Reserved

About Us

We specialize in document management-driven process automation, emphasizing Cloud Architectures - responding to many of our client needs who expect dedicated Cloud Networks.

©2024 Baystream Corporation, All Rights Reserved

About Us

We specialize in document management-driven process automation, emphasizing Cloud Architectures - responding to many of our client needs who expect dedicated Cloud Networks.

©2024 Baystream Corporation, All Rights Reserved